Thursday, April 2

Time Management Plan



Contents

Business project management


Project management is the application of pertinent foundation and apparatuses to arranging, running, and controlling a makeshift attempt. While a few associations work in activities, others may oblige project management aptitudes just every so often to impact a change, either physical or sociological in nature, from the standard.  (Baker, 2008)

Concept of Business process management


      Time
Project time administration incorporates techniques needed to oversee favorable completion of the project. Task time administration is built transcendently with respect to arranging, and after that its all control and execution. Making arrangements for project timetables may come from due dates, client requests, hard and delicate rationale, and a bit of expectation. (Baker, 2008)
Cost
Project cost administration incorporates methods included in assessing, planning, and controlling expenses so the task can be finished inside the endorsed plan.
Taken a toll administration includes: assessment expenses focus control and plan. Quality
Quality is the extent to which a set of inborn qualities satisfy prerequisites.
Project quality administration incorporates methods and exercises of the performing involvement that focus quality strategies, destinations and obligations so the undertaking will fulfill for requirements for which it was attempted. It executes the quality administration framework through arrangement and methods with constant procedure change exercises directed all through as fitting. (Burke, 2013)



Project life cycle framework:

 

Overview about the company


This organization is situated in Dubai (UAE). Dolphin Group of Companies , M/s. Dolphin Steel Construction LLC and Suvadh Contracting Co. LLC, Both are functioning as Main Contractor, had practical experience in General Contracting furthermore in "Configuration & Built" Turnkey Contracts and EPC Projects based upon Hot Rolled Steel Structure for the different sorts of the Industrial Projects. They do RCC and Precast Residential and Commercial Buildings .
If its not too much trouble visit site www.dolphinuae.com and www.suvadhuae.com to have full profile of both the organizations and the kind of projects embraced.
The joined Group has more than 3,000 workforces.



Project scope


The fundamental objective of this project is to develop house inside one year by investigating the stakeholders' requirements and premiums.
Fundamental Deliverable
complete house
Reports/reports
about the month to month advance

Time Management Plan:


a.      What is time management plan
Time is a repulsive asset to waste. This is the most profitable asset in a task.
Each transference that you should set aside a few minutes bound. Hence, without legitimate time administration, a project can head towards a debacle. In the matter of task time administration, it is the time of the undertaking supervisor, as well as it is the time administration of the project group.
Scheduling is the least demanding method for overseeing undertaking time. In this approach, the exercises of the project are assessed and the spans are dead set focused around the asset use for every action. (Dinsmore, 2006)
 

b.         Gantt chart:


Total Time taken to complete the project
Ø  Life cycle
Complete duration
                    1 year
Begin
1st Jan
End
31 Dec

Initiation
1st Jan- 31 Jan (1month)
Planning
1nd  Feb- 31 Mar (2months)
Execution
1st Apr- 25 Nov (8months)
Checking and control  m & c for entire execution

Closing
1st Dec- 31 Dec (1month)





C. Matrix chart


Explanation of the charts
·         Milestone list
Main task is construction of structure.
Compulsory tasks
Target date
approval of Charter    
31 Jan 2011
Project plan completion
1st Mar 2011
approval of undertaking plan
15 Mar 2011
Choice of project team           
31 Mar 2011
Execution started
1st April 2011
Execution completed 
25 Nov 2011
Closing
31 Dec 2011

·         Estimate  of Activity Resource
Gauge Activity Resources is the methodology of assessing the sort and amounts of material, individuals, supplies, or supplies needed to perform every movement. (Kernzer, 2013)
Inputs
·         activity list
·         enterprise Environment components
·         organizational procedure resources
·         resource logbook
Tools and techniques
·         expert judgment
·         alternative investigation



Outputs
·         Activity resource requirement plan
Kind of resource
requirement
Human resource         
for all exercises human assets are obliged to make the project group and use work for task.
Programming resources
software assets are obliged to make the configuration of house.
Authoritative procedure asset
organizational methodology resources contains association's arrangements, formats, guidelines and help information for the direction of colleagues with the goal that they can perform the project forms all the more productively and with better usage of time and money related assets.
Transportation resources        
transportation is needed for conveyance of material
Materials        
different sort of material is required for this project like concrete, steel, sand and so on
Equipment      
Equipments are additionally obliged this project.

Inputs
·         activity asset necessity
·         project scope articulation
·         opa
·         enterprise environment variables (Kernzer, 2013)




Tool and Technique
·         Expert judgment
The board of masters incorporates
Ø  Mr. Hamid Usman
Ø  Dr. Ali Ahsan
Ø  Miss. Rana Tabussum
Ø  Mr. Adil Shabir
Ø  Dr. Ali Ahsan
Outputs
·         Activity Duration Estimate
Activity
Duration Estimate(days)
task beginning proposal composition

2
Characterizing colleagues and gathering leader.
1
Get-together obliged information.
1
Performing achievability analysis.
1
Characterizing client requirements.    
1
Create project charter.
2
Distinguishing stakeholders.
1
Gathering requirements.
1
Project Costing.
2
Project Budgeting.
1
Scheduling.    
1
Project scope administration planning.
2
Project scope explanation writing.
1
Making undertaking extension baseline.
1
Characterizing acknowledged work deliverables.
1
Undertaking danger administration planning.        
2
Project correspondence administration planning.
2
Project quality administration planning.
2
Project obtainment administration planning
2
Entire development
240






Output
·         Project schedule
Main tasks
Deadlines
Foundation
30 April
Ground
30 June
Basement
30 July
Ground floor
25 Sep
1st floor
25 Nov






Work Breakdown Structure

a.      What is breakdown structure
WBS is a various leveled and incremental disintegration of the project into stages, deliverables and work bundles. It is a tree structure, which demonstrates a subdivision of exertion needed to attain to a destination; for instance a system, extend, and contract. (Meredith, 2011)






b. Breakdown structure for the project



Levels of WBS with time and cost
Level of WBS with time is already defined above, the level of WBS with cost is given below:
What is cost management plan?
Numerous organizations utilize cost administration plans for particular tasks, and for the general plan of action. At the point when applying it to a task, expected expenses are figured while the undertaking is still in the arranging period and are affirmed heretofore. Amid the project, all costs are recorded and checked to verify they stay in accordance with the expense administration plan. After the undertaking is done, the anticipated expenses and real expenses can be thought about and broke down, helping future expense administration forecasts and plan. (Pinto, 2007)
Cost estimation plan of the project:
·         Estimate of Cost

Work


Cost



Pluming material

Concrete bars

Paint

Flooring material

Electrical supplies

Glass windows

Wood

Cement

Bricks

Labor charges


·         "Rs794,000.00"

·         "Rs316,000.00"

·         "Rs420,000.00"

·         "Rs3,030,500.00"

·         "Rs2,328,892.00"

·         "Rs32,500.00"

·         "Rs2,086,288.00"

·         "Rs1,086,200.00"

·         "Rs1,673,500.00"

·         "Rs2,310,147.00"


Aggregate Cost

Human

·         14,078,027

·         187,020


Hold

·         100,000

Total cost
·         14,365,047



Aggregate budget is 15,254,350 for this project



Change Management Plan


·         Plan
Arrangement contains the procedure of progress in reporting project acquiring choices, indicating the methodology, and distinguishing potential venders. (Shenhar, 2007)
Inputs
·         scope pattern
·         requirement documentation
·         risk register
·         project plan
·         activity expense gauge
·         cost execution benchmark
·         enterprise natural component
·         opa's
 These all inputs have been portrayed prior
 Tools and Techniques
·         Expert judgment
    The board for the change of management comprises of emulating parts;
Ø  Mr Hamid Usman
Ø  Dr. Ali Ahsan
Ø  Miss Rana Tabussum
Ø  Mr Adil Shabir
Outputs
·         Change management Plan:
This change arrangement sets the change casing work for this task. It will serve as the rule for overseeing change for the duration of the life of the undertaking and will be overhauled when needed.
The change management plan of the project is given beneath:
Change process:
The whole change management process is under the authority of the Project manager and also he has the responsibility for the sales and the material selection.
Items
Justification
Needed
Concrete, bricks
needed on the grounds that imperative device adversary construction
april - August
Cement Rods
needed to give the base of the house
april – August
Wood and
Stone
Required with the end goal of building windows, doors
July – September
Working & flooring material like marbles and tiles
for the beautification of the house,
For the beautification purpose
May - July



Plumbing sewerage material like Pipes        
for the motivation behind the channeling work
August - October
Electrical material like equipments
when the casing of the house is finished then the electrical work ought to be started
October – November
Shower installations & accessories
bath work will begin after finish of casing of house
October­­­­­­­­-November

Material for
Steel work
Aluminum work
Paint work
Paint house after entire construction
October-November

Risk management plan

The techniques of characterizing how to direct hazard administration exercises for a task are portrayed in Risk administration plan.
Inputs
·         Project scope statement
·         Cost management plan

Work


Cost



Pluming material

Concrete rods

Paint

Flooring material

Electrical equipment

Glass windows

Wood

Cement

Bricks

Labor



·         "Rs794,000.00"

·         "Rs316,000.00"

·         "Rs420,000.00"

·         "Rs3,030,500.00"

·         "Rs2,328,892.00"

·         "Rs32,500.00"

·         "Rs2,086,288.00"

·         "Rs1,086,200.00"

·         "Rs1,673,500.00"

·         "Rs2,310,147.00"


Total Cost

Human

·         14,078,027

·         187,020


Reserve

·         100,000

Total Price
·         14,365,047




·         Communication plan/ scheduling plan
Stakeholders
Communication Schedule
Medium
Mr Ali Hamza
Monthly
Face to face/Email
Suppliers
Monthly
Face to face
Royal Construction
Weekly with the Project Manager
Face to face/ Presentations
Arooj Shahid
Weekly
Face to face/ Email/ Presentations

Tools and Techniques
·         Planning meeting and analysis
Actively present people at these gatherings incorporate project director, undertaking colleagues and stakeholders.
1. Risk management cost
2. Risk management schedule activity
Outputs
·         Risk management plan              
 Methodology: 
If there should be an occurrence of any danger we will be approached gatherings between the task supervisor and undertaking group. As a matter of first importance we investigate the effect of rick on project, and after that choose what system is the best to cater the danger.     
Approaches:
Abnormal state plans for leading the danger administration exercises will be characterized in gatherings. Hazard administration cost components and calendar exercises will be produced. Hazard possibility save application methodologies may be built or evaluated. Hazard administration obligations will be doled out. General authoritative formats for danger classifications and meanings of terms, for example, levels of danger, likelihood by sort of danger, effect by kind of destinations, and the likelihood and effect grid will be customized to the particular project.
Roles and responsibilities:
The entire project group will be in charge of danger taking care of. Each gathering part can assume the part of recognizing dangers, yet it is the obligation of the undertaking administrator to concentrate on the principle dangers which may happen an enormous issue for the task. The formal record will be arranged by the task supervisor in the wake of counseling with colleagues and after recognizable proof of the dangers. What's more this record will be sent to the CEO with the goal that he would likewise think about the dangers. On the off chance that dangers won't be taken care of by the task chief then it will be the obligation of CEO to unravel these dangers.
Timings:
In this project we will perform risk management whenever risk occurs.
·         Identify risks
Recognize Risks is the procedure of figuring out which dangers may influence the task and reporting their attributes.Scope baseline
·         activity expense gauge
·         scope gauge
·         stakeholder register
·         cost administration Plan
·         quality administration plan
·         project archive
·         opa
·         environmental components



Tools and Techniques
·         SWOT analysis
We will utilize SWOT investigation to see the distinctive part of task.
·         Checklist analysis
We will utilize agenda examination to see it is possible that we are going right or offbase. Outputs
·         Risk register
The danger register contains data on dangers and opportunities that may affect the task. List of identified risks
Risk

Statement
Impact
Probabil-ity
Risk Response
Material
Quality
Required material does not match the quality needed
Cost, Scope
20%

Backup supplier has been identified
Availability 
Material, does not available at required time
Time
Scope
10%
Reserve extra material to handle this risk
Inflation
Increase in the price of materials
Cost
Time
30%
Reserve some extra money for this risk management
Labour strike
Labour strike due to any problem
Time,
Scope
10%
Give good pay and benefits so that this risk can be manage
Natural disaster
Earth quake, flood etc
Cost, Scope, Time
2%
Start the project again
Stakeholder
Change the condition, or might be the project development is not up to their hope
Quality, Time, Cost
15%
Taking notice on their requirements and work again to fulfil their new requirements
Software failure
System does not work
Cost, Schedule
10%
Purchase new system
Machinery failure
Machinery does not work properly
Cost, Quality, schedule
25%
backup machinery or Purchase new machinery,

Load shedding
Electricity work affected and machinery does not work due to load shedding
Cost,
Schedule
20%
Purchase generator


Summary
Dolphin L.L.C is a solid organization in house development. It has been dynamic in development project throughout previous years. The principle point of this organization is to satisfy the needs of clients and fulfill them by giving the best conceivable result. They give an extravagant life to our client at sensible cost.
As of late organization marked an agreement of development of house. He glides a delicate about the new house development with point out the necessities. Also pick organization for this task in light of the fact that they give a dependable house at sensible expense. The term chose for this undertaking is one year with storm cellar, ground floor and first floor. What's more the expense for this project is 14,365,047.all this portrayal is composed in the agreement.






Bibliography
Baker, B. N. (2008). Factors affecting project success. Project Management Handbook , 902-919.
Burke, R. (2013). planning and control techniques. Project Management .
Dinsmore, P. C.-B. (2006). the AMA handbook of project management. AMACOM Div Mgmt Assn. .
Kernzer, H. R. (2013). Project management: a systems approach to planning, scheduling adn controlling. John Wiley & Sons.
Meredith, J. R. (2011). Project Management: a managerial approach. John Wiley & Sons.
Pinto, J. (2007). Project management. Achieving competitive advantage .
Shenhar, A. J. (2007). the diamond approach to successful growth and innovation. Harvad Business Review Press.